TO: University School Parents
FR: Bruce Wilhelm, William Daughtrey, and Patrick Gallagher
RE: Medical and Electronic Forms for the 2015-2016 School Year
For the upcoming school year, we will be shifting all student medical information to an online database. There are many benefits to this change, including less paperwork for parents to complete each year and access to more readily available and accurate information. The HIPAA- and FERPA-compliant management system we have adopted is called Magnus Health SMR (Student Medical Record).
The Magnus Health System is available now. You have access to your Magnus Health SMR account through our website – www.us.edu
. We ask that you enter the health information required within your Magnus Health SMR account for each child attending University School no later than July 15, 2015. Click HERE
to find the instructions to log in to Magnus. While all information will ultimately be contained within the Magnus SMR, Physical forms and any others that require a doctor’s signature will need to be printed out and taken to the MD for completion. Follow Magnus instructions to upload the completed forms.
Timely submission of health information and other forms is vital so that preparations can be made prior to the first day of school. You will receive regular reminders as long as there are outstanding items in your account. Since you are creating a new health profile for your son, this process will take longer the first time than in the future. It may take anywhere from 30 - 90 minutes per boy to complete the electronic forms, depending on particular circumstances. The good news is that you will not have to repeat all this work next year; the data is securely stored, so going forward you will simply provide updates to the record as needed.
Additionally, we are delighted that the Magnus Health System will be able to handle field trip permission forms, media releases, acceptable use policy forms, and other school-related forms.
For Student-Athletes: 7th - 12th grade students who plan to play an interscholastic sport during the next school year will need to complete the OHSAA electronic Pre-Participation Evaluation form (ePPE) and take the hard copy with them to the physician’s office for a physical and signature for clearance to participate. Please keep a copy of the signed form for your own record. The OHSAA's ePPE link can be found in the Magnus Health System.
Please call your physician today to schedule your son’s physical exam prior to July 15, 2015.
We have enclosed a letter from the CEO of Magnus Health SMR - Magnus Health.pdf
. It provides additional background information as well as online resources about the product.
Thank you so much for your patience and for your participation as we launch this program this year.